PRIVACY POLICY

Last Updated: March 25, 2025

1. INTRODUCTION

Welcome to the RWA London Summit website (“Site”). This Privacy Policy explains how STG-3 (“we,” “our,” or “us”) collects, uses, and shares information about you when you use our Site, register for or attend our events, or otherwise interact with us.

We respect your privacy and are committed to protecting your personal data. Please read this Privacy Policy carefully to understand our practices regarding your personal data.

2. INFORMATION WE COLLECT

2.1 Information You Provide to Us

We collect information you provide directly to us, including:

Contact Information: Name, email address, phone number, job title, company, and billing information when you register for our events.
Profile Information: Professional background, profile photos, and areas of interest when you create an account or join our community.
Communications: Information you provide in emails, forms, surveys, or other communications with us.
Payment Information: Credit card details or other payment information when you purchase tickets (processed securely through our payment processor).
Content: Recordings, transcripts, and materials if you participate as a speaker or in panel discussions.

2.2 Information We Collect Automatically

When you access our Site, we may automatically collect:

Usage Information: Pages visited, time spent, links clicked, and other actions taken on our Site.
Device Information: IP address, browser type, operating system, and device identifiers.
Cookies and Similar Technologies: Information collected through cookies and similar technologies as described in our Cookie Policy.

2.3 Information From Third Parties

We may receive information about you from:

Social media platforms when you interact with our content or accounts
Event partners or sponsors with whom you’ve shared your information
Publicly available sources like company websites or professional platforms

3. HOW WE USE YOUR INFORMATION

We use the information we collect to:

Process registrations and payments for our events
Provide access to event content and community features
Communicate with you about our events and services
Customize your experience and provide personalized content
Analyze and improve our Site and services
Comply with legal obligations and enforce our terms

4. LEGAL BASIS FOR PROCESSING

We process your personal data on the following legal bases:

Contract: When necessary to fulfill our contractual obligations to you
Legitimate Interests: When we have a legitimate business interest that doesn’t override your rights
Consent: When you have given us specific consent
Legal Obligation: When we need to comply with a legal or regulatory obligation

5. SHARING YOUR INFORMATION

We may share your information with:

5.1 Service Providers

Third-party vendors who provide services on our behalf, such as:

Ticket processing and payment platforms
Event management software
Marketing and communication services
Analytics providers

5.2 Event Partners and Sponsors

With your consent, we may share your contact information with event sponsors and partners for marketing purposes.

5.3 Other Circumstances

We may also disclose your information:

When required by law or to respond to legal process
To protect our rights, privacy, safety, or property
In connection with a merger, acquisition, or sale of assets

6. INTERNATIONAL TRANSFERS

Your personal data may be transferred to, and processed in, countries other than your country of residence. We will take appropriate safeguards to ensure your data is protected according to this Privacy Policy.

7. DATA RETENTION

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law.

8. YOUR RIGHTS AND CHOICES

Depending on your location, you may have rights regarding your personal data, including:

Access: Request access to your personal data
Correction: Request correction of inaccurate data
Deletion: Request erasure of your personal data
Restriction: Request restriction of processing
Portability: Request transfer of your data
Objection: Object to processing of your personal data
Withdrawal: Withdraw consent at any time where processing is based on consent

To exercise these rights, please contact us using the details in Section 12.

9. CHILDREN’S PRIVACY

Our Site and services are not directed to children under 16. We do not knowingly collect personal data from children under 16. If you become aware that a child has provided us with personal data, please contact us.

10. COOKIES AND SIMILAR TECHNOLOGIES

We use cookies and similar technologies to collect information about your browsing activities and to distinguish you from other users. You can control cookies through your browser settings and other tools.

11. SECURITY

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage.

12. CONTACT US

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@stg-3.com

13. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last Updated” date.

14. JURISDICTION-SPECIFIC PROVISIONS

14.1 European Economic Area (EEA), UK, and Switzerland

If you are located in the EEA, UK, or Switzerland, you have certain rights under applicable data protection laws, including the GDPR and UK GDPR.

14.2 California Residents

If you are a California resident, you have certain rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).